Park Policies & Rules

Highland City Park Pavilion Reservation Rules

1. 7 days advanced notice is required for all reservations and cancellations.

2. Park reservations are accepted on an annual basis beginning on the first business day of January each calendar year.

Reservations are only scheduled May 1st – September 30th, all other months are first-come first-served. Some dates may not

be available due to City Events.

3. Large groups exceeding 200 individuals or groups with unusual requests will need to contact the City for special

arrangements. Groups playing music must conform to the Highland City Noise Ordinance 8.16.100 (quiet hours 10:00 p.m. -

7:00 a.m. for residential areas). Reservations may be cancelled on-site due to excessive noise by the Lone Peak Police

Department.

4. Park pavilions are used heavily each day during the summer months. Please leave the pavilion in as good, if not better

condition than when you arrived. Remove table covers, tape and any cooking oil or grease from tables, grills and floors. Pick

up all trash, bottles, cans, paper, etc., and place in garbage receptacles or take bagged trash with you when you are finished.

Please do not tape reservation request to park reservation sign or to the pavilion.

5. Electricity is for limited use only (only available at Heritage, Highland Glen and Merlin Larson Parks). Capacity is 15 amps

total (one fry pan, radio, slow cooker or 1500w). If a circuit overloads, reduce the load and push the GFI reset. Repeated

tripping of the circuit breaker will cause the power to go out permanently. Power will not be reset until the next business day.

If you feel that you need additional power (e.g. for wedding lights or large speaker system) you must furnish your own power

via a portable generator.

6. Extinguish all hot coals and charcoal briquettes. Never place hot coals in garbage receptacles.

7. No unauthorized vehicles allowed on grass area or trails. Use parking lots only.

8. No smoking or alcoholic beverages, including beer, coolers or liquor are allowed in Highland City parks.

9. Insulate the tables from heat or freeze damage when preparing meals. Do not freeze ice cream on the grass or dump anything

on the grass except water.

10. Please vacate the area when your reservation time is up. Groups should allow for set-up and clean-up time during their rental

block. Groups should not arrive more than 15 minutes prior to or remain 15 minutes longer than their rental block times.

Lights and power will shut off automatically around 10:00 p.m.

11. Do not tamper with sprinkler systems, fountains, taps, circuit breakers, light plugs or restroom fixtures.

12. Supervise children at playgrounds, parking lots, restrooms and near open water areas. Notify the Police Department if you

witness damage or vandalism to the park (801) 756-9800.

13. Special requests will not be provided for quick coupler water taps, additional tables, additional restrooms, additional garbage

receptacles, garbage bags, opening of gates, additional power sources, driving vehicles on grass areas, adjusting watering

schedule, etc.

14. Inflatable’s (bounce houses, slides, pools, slip and slides, etc.), dunk tanks, canopy tents, or any object which may damage

the park or be a safety liability are not allowed in City parks.

15. Reservations may be cancelled on-site due to failure to follow the Park Reservation Rules.

In case of an emergency call 911 or the Highland-Alpine Police Department at (801) 756-9800.

For non-emergency urgent after-hours park issues, call the Public Works on-call cell phone at (801) 420-2553.

All non-urgent questions should be directed to the Public Works & Events Coordinator at (801) 772-4523 during regular business

hours (M-Th. 7:30 a.m. - 6:00 p.m., closed Friday-Sunday and holidays).

Highland City Building Use Policy

Please read and review the Building Use Policy

POLICY

Highland City (“City”) supports making the Community Center and City Hall Council

Chambers (“Buildings”) available to the public for certain types of meetings as set

forth below.

All applications for the use of the Building shall be approved or denied by the Building

Supervisor, who shall be a person so designated by the City Administrator. The

administration of this Use Policy shall be vested in the Building Supervisor.

The requested use of the Building must be lawful and for a non-commercial purpose,

except performances and recitals as determined by the Building Supervisor, and

Priority One and Two uses.. Any permissible use must be in compliance with this

Policy, the Utah State Open and Public Meeting Act, and may not conflict with any

official City or governmental business.

The City shall not discriminate in the use of the Building on the basis of race, creed,

color, national origin, sex, religion, or disability.

Rental of Buildings does not constitute an endorsement from Highland City.

USE PRIORITY

1. Classification of Use Types

· Priority One: Highland City Government and events.

· Priority Two: Highland City Arts Council (HCAC) HCAC us a Standing

Committee of Highland City as well as a non-profit, 501(c)3 corporation which

is subject to the same regulatory procedures and laws as a municipal

corporation.

· Priority Three: All other non-commercial groups or individuals.

2. Use Priority Policy

Priority One meetings shall have priority over all other uses. If there is a scheduling

conflict, Priority One meetings will have priority. Any other meeting will be cancelled

or rescheduled to accommodate the Priority One meeting.

In the event of a conflict, the Building Supervisor shall contact the group or individual

whose meeting conflicts with the Priority One meeting as soon as possible and

attempt to reschedule the conflicting event.

Except under extenuating circumstances, Priority One and Two groups will submit

their reservations at least three (3) months in advance. HCAC will only use the

facility when necessary for official HCAC events or classes.

RESERVATION PROCEDURES

1. Application

· Any authorized group wishing to reserve an available area of the Building

shall contact the Building Supervisor in advance of the proposed reservation

date and complete a reservation application form.

2.Confirmation

· If the Building is available on the date and times requested and the Building

Supervisor determines that the proposed use is compliant with the Rental

Policy, the Building Supervisor shall notify the applicant that the meeting has

been scheduled and make all the appropriate arrangements.

3. Payment of Fees and Deposits

A Security Deposit and any applicable fees are required within five (5) business

following approval. If not received the approval is withdrawn and the

reserving loses their confirmed registration

4. Security Deposit

· The use of the Building will require a security deposit as stated in the

Highland City Fee Schedule. The deposit may be secured as outlined below.

· Credit Card on file. A valid credit card may be kept on file in lieu of providing

a security deposit. Any credit card information kept on file shall be taken

through the City's approved reservation software. Highland City does not

store credit card information, but utilizes a secure third party site.

· Deposits paid via cash or check. After an inspection if there is no damage or

added cleaning costs as result of the rental, the deposit amount is refunded.

Deposit check refunds shall be mailed within 14 days of the Building

Supervisor's approval of the post-event condition of the property.

· If damage or mistreatment of the premises have occurred, charges will be

made to the credit card on file or deductions will be made form the deposit to

reimburse the City for cleaning costs and/or building repairs. If insufficient, a

charge will be assessed to the individual and /or group. It is advised that the

renting party inspect the reserved room and areas to be used and document

any preexisting damage and make note and/or take pictures prior to set-up

and use.

· Inspection: An inspection may be in person by the building supervisor or

other designated Highland City employee, OR and inspection may be

completed by the individual(s) who rented the facility through before and after

pictures submitted electronically. If a picture inspection appears to chow

damage to the facility a physical inspection will take place by a Highland City

employee.

5. Refunds for Cancellation

· A refund of one hundred percent (100%) will be made if the reservation is

cancelled more than 8 business days prior to the event. No refund will be

given if cancelled less than 7 business days prior to the scheduled event.

FEE SCHEDULE

No fee is assessed to the City for its own use of the buildings. The Building

Supervisor shall not otherwise waive fees for use of the premises.

1. Rental Fees

· Resident rate - $25 per hour

· 501(c)(3) and government entities rate - $10 per hour 

  (This is the only fee 501(c)(3)’s and government entities are subject to)

· Non-resident rate - $50 per hour

· Food fee - $100

· Piano use fee - $20 (available at the Community Center)

2. Deposits

· Refundable Deposit - $150

USE REGULATION

1. Conduct While in the Building

· Any individual or group using the Building shall always conduct themselves in

a lawful and orderly manner. Nothing in this Use Policy shall be interpreted

by the City to restrict otherwise lawful expressive conduct.

· No tobacco, vaping, possession of illegal drugs, or drinking of alcoholic

beverages will be permitted at any time.

· Open flames, lighted candles, glitter, rice, confetti, graphite, paint, hay, straw,

corn stalks, grass, palm fronds, feathers and other similar materials ARE

NOT allowed in the Building.

· Tables and chairs are provided in the Building. Heavy items are to be carried

when moved to avoid damage to the floor. Tables, chairs and other

equipment are not to be taken from the Building for any reason.

· Hallways, exits, restrooms and other traffic areas are to remain free of tables,

chairs, boxes, and other items at all times.

· No nails, tape, or tacks may be used on the walls. No item may be strung or

attached to the walls. Painter's tape may be used for hanging light objects,

such as paper decorations, upon the approval of the building supervisor.

· Participants and guests are to remain in the appropriate area(s) of the

Building. Playing in halls or restrooms is prohibited. Children attending

meetings in the Building must be supervised at all times by a responsible

adult who is present. The party reserving the facility is responsible for the

conduct of the participants and guests.

· Meetings shall end on time. Sufficient time shall be scheduled for cleanup

within the scheduled room at the conclusion of the activity.

· Lights should be turned off in the Building at the conclusion of the meeting.

· Pets or animals are not allowed in the Building except for service animals as

defined in the American with Disabilities Act.

· Portable electrical appliances, i.e. ovens, hot plates or space heaters will not

be allowed. Special lighting, sound and other non-standard equipment will be

allowed with the approval of the Building supervisor. Computers and

Projectors are allowed.

· Gambling in any form is prohibited.

· Use of Community Center piano will be allowed if requested for an additional

fee in advance.

· Use of the City Hall projector will be allowed if requested for an additional fee

in advance. City computers are not available for rental use.

· All materials for the meeting must be contained to the meeting space and

cannot be placed in hallways, entryways, etc.

2. Cleaning Responsibility

· It shall be the responsibility of the individual or group using the Building to

clean up area used.

· The Building Supervisor will verify cleaning has been adequately performed.

· If cleaning has not been adequately performed, or if any damage has

occurred, the Building Supervisor shall make a written list and take

photographs to document the damages in case the security deposit is

forfeited or other damages are sought.

· Highland City assumes no responsibility for any belongings left unattended.

Patrons are expected to keep all personal belongings in their possession at

all times. Personal belongings left unattended for extended periods of time

may be subject to removal and/or disposal. Unattended items may be

inspected and/or removed to preserve a safe and clean environment. Lost

items are defined as property not owned by Highland City, as determined by

the Buildings Supervisor. Lost items shall be held for a maximum of 30

days. After this time the property may be donated, sold, destroyed, or

otherwise disposed of.

· These standards are applicable to all priority groups.

3. Serving Food

· The Community Center is equipped with a kitchen strictly for the use of clean

up and preparation of events. Refreshments and catered meals are allowed

provided the food can be prepared and served lawfully without the use of

kitchen facilities. Colored punch, grape juice, or other strong colored liquids,

sauces, toppings, or foods which would stain carpets are not allowed. (i.e.,

strawberry, raspberry, blueberry). City Hall is not equipped with a kitchen.

no food is allowed in Highland City Council Chambers, unless approved by

the Building Supervisor.

· Chairs and/or tables need to be set up and taken down by the applicant

making the reservations. When food is served, it will be the responsibility of

those renting the Building to provide table coverings.

4. Rules Violation

· Reservations may be cancelled on-site due to failure to follow the Rental

Policy Rules. The applicant's privilege to make reservations in the future may

also be put in jeopardy.

5. Building Hours

· Community Center: The Building will generally be available for use during the

following times:

Monday-Saturday

8:00 a.m. - 10:00 p.m.

Sunday

CLOSED

Official City Holidays

CLOSED

· City Hall: No activities that would disturb the Library, City Council Room, or

City Offices will be allowed. City Hall is only available for use by Priority One,

Priority Two, and other governmental agencies, including cities, counties, the

State of Utah, regional governments, school districts, and other similar

organizations. Political meetings or election education for the residents of

Highland City and governmental groups or organizations may not use the

council Chambers if Highland City is acting as a Voting Center at the same

time. Organizations or individuals may only rent City Hall once per calendar

month. The Building will generally be available for use during the following

times:

Monday - Thursday

8:00 a.m. - 8:00 p.m.

Friday

10:00 a.m. - 4:00 p.m.

Saturday

12:00 p.m. - 4:00 p.m.

Sunday

CLOSED

Official City Holidays

CLOSED

6. Wireless Internet Use

· The wireless network service is provided completely at Highland City's

discretion. Guest access to the network may be blocked, suspended, or

terminated at any time for any reason.

· The wireless network shall not be used for any purpose that is unlawful or

otherwise prohibited and guests are fully responsible for the own use.

· The wireless network is provided "as is" without warranties of any kind, either

expressed or implied.

7. Hold Harmless. Those who use the Buildings agree to hold the City Harmless

from any and all harm, loss, damages, or liability, and also agree to

indemnify the City for harm incurred by third-parties arising from their use of the

building.

8. Use Policy Subject to Change

· Any other rules or regulations will be established as necessary by the

governing body. All sections shall be enforced by the City Administrator,

Mayor, or designee.

· The City’s governing body reserves the right to amend and terminate the

rental Policy, related rules, fees, and deposits at any time when deemed

necessary or desirable by the governing body.